Programme Coordinator, Arts

The British Council New Zealand and the Pacific aims to strengthen its profile and relationships across New Zealand and the Pacific through high-quality, high-impact arts programmes delivered with key strategic partners, showcasing the best of UK creativity and building a positive narrative about the UK. Our approach will emphasise brokering partnerships, building capacity across communities, organisations, and governments, and delivering a mix of bespoke and digital programmes. We will also pursue opportunities with government and higher education partners, particularly in arts and cultural heritage, with a focus on Māori and Pacific cultural exchange and climate-related themes.

Contract type: Indefinite Contract

Pay band: 4

Location: Auckland, New Zealand

Closing Date: 12th July 2026 23.59 UK Time

Interviews are expected to take place during the week of 20th July. Shortlisted candidates will be contacted with further details.

Requirements:

Please note that candidates must have the pre-existing (permanent) legal right to work in New Zealand at the time of application. Visa Sponsorship and relocation assistance is not provided.

Role Purpose

The role will manage tasks and responsibilities as directed by the Country Director.

They will also support the Arts & Culture programme team in the implementation of Arts & Culture programmes and contracts in compliance with British Council policies and procedures including financial administration, reporting and data collection, evaluation, operational project delivery and managing relations with delivery partners.

Main Accountabilities 

1. Project Management

• Responsible for data management including timely data entry,

• Supports internal compliance such as due diligence, records management, data collection and storage.

• Supports grants administration, selection & evaluation, and procurement processes.

• Manages events-based components and trainings within a programme. 

2. Relationship and Stakeholder Management

• Manages relationships with clients/partners/stakeholders at appropriate level.

• Manages relationship with vendors and suppliers and holds them to account for delivering services. 

3.  Commercial and/or financial management

• Plans and reports on project financial plans and budget expenditure and forecasting to Programme Managers and Head of Programme Delivery; manages smaller budgets.

• Maintain clear and up-to-date records on all financial transactions as per internal and external audit requirements.

• Ensures relationships with vendors are maintained and payments are processed on time and in accordance with SAP Finance guidelines.

• Compliance to British Council financial policies and procedures and (if relevant) to external funder/partner requirements.

4. Managing self and others

• Holds vendors and suppliers to account for delivering services. 

• Has the ability to work independently and manage workload against project deadlines.

Requirements of the role

Minimum/essential

• University degree or equivalent experience

• Demonstrable experience supporting the delivery of projects, with evidence of contributing to successful outputs

• Experience coordinating project activities, including planning, administration and progress reporting against milestones

• Proven experience managing financial administration, including monitoring budgets and recording expenditure in line with procedures

• Experience working with external partners, stakeholders or suppliers to deliver agreed outputs

• Experience organising events or programme activities, ensuring effective planning and delivery.

Desirable

• Experience of working in a supporting role on programmes or contracts.  

• Administrative and financial administration and reporting experience. 

• Knowledge of procurement, contracting or grants administration processes, and supporting their implementation

Additional Information

This role requires to work outside of standard hours to accommodate business needs and collaboration across UK and New Zealand time zones.

The role needs to be highly process-driven and will be expected to work flexibly, contribute across a range of activities, and support the team in delivering shared objectives.

The role currently operates under a hybrid working arrangement. Further details can be discussed with the line manager during the recruitment process.