Co-Design and Delivery of Wellington City Christmas Events
Wellington City Council
Mō mātou | About us
Mō tēnei arawātea | About this opportunity
We are seeking to source a suitable, locally based, event production company to co-design, develop, source, manage delivery and support all required event elements across a range of city activations that celebrate Christmas in Wellington, and enter into an agreement to deliver these over the next 3 years (budget permitting).
The design will engage Wellington’s identity, visibility of te reo Māori, and inclusive, family focused experiences. Beginning in late November 2026, operating through mid-December 2026 with staged activations and signature moments (performances, roaming and static installations).
We require this series of events to be delivered by an event production company in a “turnkey” model (i.e. delivery by a single supplier responsible for supplying, managing and delivering all required elements from start to finish) by a supplier with a proven track record in running large-scale, professional events where contracting suppliers, performers and paid (i.e not volunteer) resourcing is required.
Please note, we are not seeking expressions of interest or bids from performers, or other suppliers who deliver services other than producing and delivering the entire event package. Expressions of interest for these services will be rejected and also not passed on to the successful bidder.
Me pēhea te tuku tono |
How to apply
To apply for this opportunity, you must be able to answer Yes, and be able to evidence your ability to meet the following 4 pre-conditions.
If you cannot answer yes to all 4 of the below, your application will not be accepted for further consideration:
1. Your company must be based in the Wellington Region (i.e have a local, staffed, registered office)
2. You must have managed at least 1 similar-scale public event with a budget of over $300k and events with participation over 5,000 people. Note: you will be required to provide case studies to evidence this as part of your response.
3. You must hold current professional liability insurance valued at a minimum of $5m.
4. You must have Living Wage commitment for all employees and contractors (as this will be included in the contract).
If you can meet these criteria, we encourage you to apply for this opportunity by emailing your confirmation of meeting them to tenders@wcc.govt.nz, quoting reference 2026-070.
We will send you our brief and response form and be able to schedule a presentation slot on 06 July to present to our evaluation panel.
Our timelines are as follows:Deadline for Questions: 5pm 22 June 2026
Deadline for us to answer your questions: 5pm 24 June 2026
Briefs Due: 12pm 29 June 2026
Presentations Due: 06 July 2026